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Convention Policies

It is very important that you read and understand these policies; they’ll be posted at the convention as well, but anyone who attends/vends Animania is expected to follow these rules.

 

 

Disruptive Behavior Policy

 

Your registration at Animania entitles you to enjoy the primary benefit of that registration: you get to attend/vend at Animania. It does not entitle you access to staff only areas.

 

We work very hard to ensure that Animania takes place in a safe and family-friendly environment, and we need your cooperation. We have policies to address specifics such as weapons and lost children. We also have a general policy that we do not tolerate disruptive behavior of any sort, and we can and will take action when we see something we feel is dangerous or disruptive. The type of action we take may range from a quiet but stern word in private to forcible ejection from the convention, revocation of your registration/booth at Animania, or even criminal charges. (The action taken is solely at the discretion of Animania.)

 

The sorts of things that may trigger such action include fighting (fake or real), heckling, impeding traffic flow, offensive behavior, failure to observe basic hygiene, public inebriation (or similar intoxication), or any other failure to follow the rules and directions of staff members. Remember, anything illegal outside the convention is illegal inside the convention. If your behavior is clearly problematic, we will deal with it as a problem. Show common courtesy to your fellow attendees/vendors and Animania Staff, and follow the rules, and there’s no problem.

 

Defamation of Character

 

Vendors/Volunteers understand that defamation of character is a serious offense in the state of Texas and will not be tolerated by this organization. Vendor/Volunteer agrees to never slander or defame Animania or its parent company through media, web chat, through the web in any form spoken or written at any time before, during, and after every event. To do so will bring legal action and vendor/volunteer agrees to pay Animania $10,000 plus any other legal damages brought on during a legal action suit.

 

Line Etiquette

 

With so many people attending, waits in lines may last much longer than you’d expect. We know that this is frustrating, but it is sometimes unavoidable. Please do not take it out on other attendees or the staff, and please remember that following the directions of staff members will make the lines smoother for everyone!

 

Members caught jumping in line will be sent to the rear of the line. You will not be allowed to hold places in line. Lines cannot block entrances or exits, so leave a gap in front of the door.

 

Cameras at Animania

 

The usage of photographic devices is prohibited within certain areas of the convention, including the gaming room.

 

    Prohibited devices include, but are not limited to, cameras (both film and digital), camera phones, and camcorders

    Photography within the Artists Alley is at the discretion of the individual artist. Permission must be obtained from the artist for photography of any kind.

 

Events that allow photography will be marked as such.

 

Photographing Guests/Staff at Animania

 

Animania’s guests/staff have the right to maintain their privacy. Convention members/Animania Staff may be asked to refrain from photographing guests/staff if the guests/staff would prefer to not have their picture taken. Guests will join con-goers for a photo opportunity if they choose to have their picture taken.

 

When stopping to take photographs in the hallways, please be considerate of your fellow members by being brief and not blocking traffic.

 

 

Children at Animania

 

Animania is certain to be a fun family event. Animania wants to ensure the satisfaction and safety of all of our members, especially children. In order to safeguard the well being of our youngest attendees, Animania has put these policies into effect and offers some advice when it comes to keeping track of children at an Animania.

 

A parent or guardian must accompany all children under the age of 11 at all times.

 

Children are required to carry some form of written identification and parent/guardian contact information with them at all times so that Animania staff may contact the parents or guardians should the need arise.

 

THERE IS NO CONVENTION-WIDE PUBLIC ANNOUNCEMENT SYSTEM.

 

We are unable to page you or your child if he/she becomes lost.

 

Recommendations

 

Here are some suggestions for keeping your children safe.

 

  •     First and foremost, please do not leave your child unattended at Animania.  It’s easy for a young child to get lost in a crowd.
  •     Make sure your child knows important information, such as your name, what you are wearing, what hotel you are staying at (if any), a cellular phone number, and a home phone number. If a child is lost, we will make every attempt to contact you through this information.
  •     It is a good idea to set up meeting places and times for children older than 11. Animania suggests that you do not use the following locations as meeting areas: the Vendors Room, as it will be crowded; or the seminar room because it can be dark. We do suggest using landmarks, such as the the flagpoles by the front door, or the fountain outside .

 

In the case that you cannot find your child at your designated meeting place and cannot establish contact, please notify the Animania Staff.

 

18+ Policy

 

There may be certain panels at Animania that are designated as 18+. Attendees who wish to view these panels must be at least 18 years old. Please have identification ready at the door.

 

Signs at Animania

 

While we understand the appeal of signs as ice-breakers and conversation starters, but there have been too many complaints from our attendees about offensive content or signs that amount to little more than panhandling or solicitation.

 

No signs are permitted except for those signs that are an established part of a costume. (The sign must be part of the standard “look” of the character) Signs with offensive content are not allowed regardless of whether they are “in character.”

 

Signs in violation of this policy will be confiscated. Repeat offenders will be considered in violation of the disruptive behavior policy.

 

Please note that this policy applies to all types of signs, regardless of construction. Animania staff decisions regarding signs are final.

 

Weapons at Animania

 

Weapons NOT Permitted at Animania include, but are not limited to the following:

 

NO LIVE STEEL at all will be permitted on the premises of the convention. Live steel is defined as:

 

  •         Swords, bayonets, and knives (regardless of whether or not they are sheathed)
  •        Star knives and shurikens
  •        Metal armor, including chainmail
  •         Other objects made of metal, which can take an edge. This holds true regardless of whether the object is actually sharp.
  •         Metal studs or chains on costumes or other metal components of costumes/props may also be subject to approval by Animania.

 

NO GUNS OR PROJECTILE LAUNCHERS OF ANY KIND will be permitted. Examples include, but are not limited to:

 

  •         Airsoft guns, any and all kinds, regardless of whether or not it is functional. A non-functional airsoft gun with no moving parts is still an airsoft gun.
  •         BB guns and pellet guns
  •         Bows*, Crossbows, dart guns, and blowguns (* Prop bows with no string may be permitted but must be cleared by security first.)
  •         Functional water guns or water pistols
  •         Stun guns and tasers
  •         The ONLY exception to this rule will be prop guns or resin models that are easily identifiable as toys, provided that they possess no moving parts and are clearly marked with a non-removable orange tip.
  •     NO “PADDLES,” of any sort will be permitted at the convention. This includes, but is not limited to Yaoi/Yuri Paddles.
  •     NO NUNCHAKU of any kind will be permitted.

 

NO EXPLOSIVES or CHEMICALS of any kind including, but not limited to:

 

  •         smoke powder, sparklers, or fireworks of any kind

 

Finally, if it is illegal outside in the City of Wichita Falls and/or State of Texas, it is illegal inside the convention.

 

Illegal weapons will be reported to the appropriate authorities.

 

Weapons Permitted

 

  •     Staves, bo sticks, boken, shinai, and wooden swords will be permitted as long as they are handled responsibly and meet all other criteria.
  •     Fake, prop, or made-up weapons (i.e. made of tissue paper, plaster of Paris, cloth) are permitted if they are safe and not dangerous to others around you. (Examples of dangerous conditions include, but are not limited to, items that may trip others, items that can snag on people or surroundings, items that obstruct doors and hallways.)
  •     Prop weapons shall be limited to less than six feet, six inches (6’6″) in height and less than fifty pounds (50lbs) in weight.
  •     Any metal chains are to be less than three feet (3’) in length. This includes, but is not limited to chain wallets or any non-costume chains as well.

 

Behavior with Weapons/Props

 

  •     Misuse of a weapon or prop, such as swinging it in a public area or posing a hazard to others, will result in the weapon or prop being deemed unsafe for the convention, and you will be asked to remove the item from the convention area.
  •    Any weapon (including Airsoft guns) purchased in the Vendors Room must be boxed and removed from convention area immediately, and should remain boxed and stored in your vehicle.
  •     All props and weapons brought into the convention may be inspected and either approved or rejected by Animania staff (see Peace Bonding), including those that may have had prior approval (other conventions, or pre-convention approval by Animania staff).
  •     Any item that poses a potential safety hazard may need to be removed from the convention.(This includes any costume, prop, or accessory that obstructs doors or hallways, or otherwise poses any kind of danger to other attendees, staff, or convention center property.)

 

When in doubt, check with  Animania staff. Also please note that just because a staff member has not stopped you to check your item does not mean that the item is allowed

 

All decisions made by Animania and/or the Public Safety Staff of the venue are final.

 

 

Peace Bonding Policy

 

It is Animania’s goal to provide a safe and family oriented convention. We require that all weapons, costume props, and any costume item that could be considered a weapon be taken to the peace bonding table for inspection upon entering the convention. If you purchase an item (s) that you would like to use as a prop for your costume that could be considered a weapon or dangerous (*see weapons policy) then you are required to clear it through peace bonding.

 

We do not allow concealed weapons. Your cosplay weapon may be zip-tied into the holster or sheath and may not be removed during the convention. All props and weapons must be certified regardless of whether or not they were peace bonded at a different convention.

 

Animania’s peace bonding station is there to ensure safety for all attendees in regards to the use of all weapons and/or props. Though we are not enforcing all the rules other conventions have, we have rules and guidelines for you to better understand our policy:

 

PEACE BONDING GUIDELINES

  • The effectiveness, or ineffectiveness, of the item or the skill, or lack of skill, of the person in possession of the item is irrelevant when determining whether or not it is a weapon.
  • All weapons & props must be approved at the peace bonding table upon entering the convention.
  • If you purchase a weapon or prop such as: swords, knives, stars, air soft guns, plastic pellet guns, gun blades, wooden katanas, Kendo sticks, etc. and you intend to carry it around the convention as a prop you need to take it to peace bonding to have it approved.
  • If you do not intend to use it as a prop, we would appreciate it if you kept it in the packaging and placed it in your vehicle.

 

Guests and Autograph Policy

 

We understand that getting autographs from our guests is a major highlight of the convention for many attendees, not just because it’s a fantastic souvenir, but also because it’s a chance for that tiny bit of face time with the guest. Guests, too, value that rare opportunity to meet some of their fans.

 

However, demand often outweighs supply, especially for very popular guests. Even the speediest and most accommodating guest can only sign so many things in a given period of time. In order to give the greatest number of fans the opportunity to meet the guest, we MUST keep the lines moving smoothly.

 

Animania’s official, scheduled autographing sessions are governed by the following rules:

 

  • Animania does not and cannot guarantee that you will receive an autograph from any particular guest.
  • Guests will be glad to sign your Animania program book, as well as any officially licensed and properly credited products. They absolutely will NOT sign bootleg or unlicensed merchandise, nor material for which they are not properly credited. At their sole discretion, they may sign handmade, personal, or otherwise unusual items. If you are uncertain about a particular item, check first! (Guests may be offended if they’re presented with bootleg items.) As a last resort, check with the staffer in charge of the session. Animania staff may veto any item as unsuitable for signing, and such decisions are final.
  • Unless a specific limit is posted for a particular guest, assume that you are limited to ONE ITEM PER PERSON.
  • There will be no flash photography during official signing sessions, unless otherwise noted.
  • There will be no photo ops during official signing sessions, unless otherwise noted.
  • Do not monopolize the guest’s time if there are others waiting. (Assume that whatever you have to say must be said in 30 seconds or less, while the guest is signing your item. It’s a good idea to write down what you want to say.)
  • Do not request excessive personalization, sketches, etc. unless the guest offers.
  • If you are bringing an item for the guest to sign, please have it ready for signing when you are within sight of the guest. (For CDs and DVDs, you should remove the cover insert to save time; for unusual items, please ask the autograph staff for their recommendations.)
  • Policies for specific guests may differ.
  • Animania staff reserve the right to refuse access to any attendee who fails to follow the rules (or attempts to circumvent them). Anyone caught in the act is subject to the disruptive behavior policy, and risks having their registration revoked.

 

Animania staff reserve the right to make changes to guests policies as circumstances dictate. If you have a question about policy, please see the Animania staffer in charge of the guest appearance or signing. All staff rulings are final.

 

Notes and Gifts for Guests

 

If you’ve brought something special for the guest, such as a personal note or small gift, we ask that you follow certain guidelines for practical and safety reasons. Most guests appreciate these small gestures, but many gifts cannot be accepted.

 

  • Please ensure that you provide the name of the guest, as well as your own name and contact information, either written on the outside of the message or attached clearly to the outside of the gift.
  • Please do not wrap your gift using tape or tie it using ribbon; however, a gift bag or simple tissue paper cover is acceptable. (We must be able to screen all gifts.)
  • Avoid anything large or bulky or easily damaged.  Any gifts you bring should be small, durable, and easily packed.
  • No food items will be accepted.
  • No items that intentionally contain HUMAN DNA will be accepted. (Blood, skin, or hair…)
  • If you have an item to present as a gift at any guest appearance, please bring it first to the Animania staff member in charge of the appearance.
  • DO NOT use autograph time to present your gift without first clearing it with the staff member in charge, as this may deny others the opportunity to get to meet the guest.
  • You may be asked to wait until the end of the session, or the staffer may accept the gift in order to present it to the guest on your behalf. (Rest assured, your gift will be given to the guest on your behalf – that’s why we request your contact information on every gift.)

 

Photographs and Promotional Material Policy

 

Participants in Animania are granting their permission to be photographed or recorded by authorized Animania photographers. By purchasing your registration/booth/table you inherently grant Animania permission to use such images or footage for archival or promotional purposes.

 

Loss/Damage Liability

 

Animania makes no claim of the safety or security of Attendee/Artist/Vendor(s) property . Attendee/Artist/Vendor will not hold Animania responsible for loss or damage of their property. That being said we will have security throughout the event, and the Vendor Hall/Artist Alley will be locked after setup and event hours.

 

Cancellation Policy

 

Generally, cancellation of booth space is not permitted, any cancellation must have the prior written consent of Animania, which consent shall be in Animania ‘s absolute discretion.  Exhibitors who wish to cancel exhibit space can email Animania for consent to cancel exhibitor space.  Animania has a no refund policy for cancellations.

 

Refund Policy

 

Animania has a no refund policy on vendor booths, artist tables and tickets. Before, during, and after the show let us make this clear there are no refunds for any reason. Whether you make sales or not or even if only 5 people show up to this event or any event held by Animania it is very simple there are and will not be any refunds given for any reason. And while on property for this event if you try to weasel your way into a refund you will be escorted off property by the police.  All vendors also agree that by registering for this event you hold Animania, it's staff, owners, employees, and all temporary workers harmless from any lawsuits, or criminal convictions of any kind. You also understand that by registering for this event that Animania, and its management will do its best to advertise this event with what funds it has at its disposal.  You also understand that their are no guarantees on the amount of people that show up to this event. We are a business and we are here to make money not lose money. We are going to do everything we can advertisement wise to bring people to this event so we don't think you will have a problem with sales. Thank you.

 

 

Special Guests - You agree that Animania and it's staff has the right to cancel your position at any of it's events for any reason at any time if necessary prior to each event.  Any and all cost acquired by yourself before after or during the event  you agree are your costs, and can't be  charged to Animania.

 

Anti Harassment Policy

 

Animania enforces a strict “no harassment” policy. This policy applies to everyone present at the convention: attendees, staff, guests, vendors, etc.

 

Here are some examples of things that are considered to be harassment and will result in your expulsion and possibly a lifetime ban from Animania. Harassment is anything that makes someone else significantly  uncomfortable; this includes but is not limited to:

 

    Taking pictures without permission.

    Encroaching on personal space and/or boundaries.

    Physical assault or battery.

    Unwelcome physical attention.

    Sustained disruption of panels, signings, and/or other events.

    Inappropriate touching of anyone at the convention.

    Touching someone without their permission.

    Destruction of someone’s costume.

    Stalking.

    Intimidation.

    Bathroom policing.

    Inappropriate language to any attendees, staff, guests or convention center staff.

    Disrespectful or rude behavior.

    Threats.

 

If you feel as though you are being harassed or have witnessed harassment, please do not hesitate to tell a staff member immediately! Prompt and immediate action helps us to better solve the problem.

 

If necessary, we will contact local law enforcement, provide escort, offer a safe place or otherwise assist those experiencing harassment to make sure they feel safe for the duration of Animania. It is our goal to creative a safe and fun environment for our attendees.

 

 

These policies may be updated from time to time, please check back periodically.  The rules for this event can change at any time and you agree that it is up to you to keep up to date on all new rules and regulations prior to the event starting.